If your business produces or handles hazardous waste, you’re probably familiar with the paperwork involved. Among the most important documents is the hazardous waste consignment note (HWCN). But how long should you keep it?
Let’s break it down and make sure you stay compliant with the England and Wales regulations.
What is a Hazardous Waste Consignment Note?
A hazardous waste consignment note is a legal document that tracks the movements of hazardous waste from the moment it leaves the producer or holder until it reaches the site that receives the waste. This document includes essential information about the waste, such as:
- The description of the waste (e.g., type, quantity, and form).
- Its hazardous properties (like flammability or toxicity).
- The unique consignment note code for tracking purposes.
It’s a key part of your duty of care, ensuring that the waste is handled responsibly and disposed of at an authorised facility.
How Long Do You Need to Keep It?
According to the waste England and Wales regulations, businesses must keep their hazardous waste consignment notes for at least three years from the date the waste is collected. This applies to all parties involved in the waste’s journey—whether you’re the waste carrier, producer, or receiver.
Why is it Important to Keep Consignment Notes?
Keeping these records isn’t just about ticking boxes; it helps ensure compliance with environmental laws and protects your business from potential legal issues. Both the Environment Agency and Natural Resources Wales may request to see your records as part of audits or inspections.
Failing to keep your HWCNs for the required time can result in fines or other penalties. Plus, having a clear record allows you to trace types of waste your business generates, providing valuable insights for improving your waste management practices.
What About Waste Transfer Notes?
While waste transfer notes (WTNs) are used for tracking non-hazardous waste including everyday commercial waste, these must also be retained for at least two years. Both WTNs and HWCNs play a critical role in maintaining a transparent trail of waste disposal and supporting a sustainable approach to handling resources.
Top Tips for Managing Hazardous Waste Records
- Stay Organised: Whether you prefer physical files or digital systems, ensure your HWCNs and WTNs are easy to locate.
- Double-Check Information: Ensure every consignment note contains the correct description of the waste and other details, as errors can lead to compliance issues.
- Go Digital: Many waste carriers offer electronic consignment notes, making it easier to manage and retrieve records.
A Final Word on Compliance
Handling hazardous waste isn’t just about compliance; it’s about protecting the environment and conserving natural resources Wales and beyond. Ensuring that every time hazardous waste is moved, the proper paperwork is in place, is a vital step in keeping your business responsible and sustainable.
By staying on top of your hazardous waste consignment notes, you’ll not only meet the requirements set out by the England and Wales regulations, but you’ll also contribute to a cleaner, greener future.
Need help with waste management? Contact National Recycling for advice and services tailored to your needs!
